Civitas: estate management for Nigerian residential estates

It replaces four things you already do

Nothing here is new work. It is the same four jobs, done somewhere they can be found again.

TodayWhatsApp broadcast lists Announcements scroll away, and nobody knows who saw them.

With CivitasA notice board every resident is pushed to Posted once, delivered to every unit, and still there next month.

TodayPaper gate ledgers A visitor's name in a book that nobody ever reads back.

With CivitasEvery entry and exit logged Scanned at the gate, searchable by name, plate or date.

TodaySpreadsheet dues tracking One file, one person, and a version that is always slightly out of date.

With CivitasA live balance on every unit Defaulters become a filter and a report, not an afternoon's work.

TodayTransfer receipts in a group chat Screenshots posted, matched up by hand, argued about later.

With CivitasCard and transfer payments, receipted automatically Paid in the app, matched to the unit, receipt emailed on the spot.

Residents, guards and the executive each get the view they actually need, and the journey that runs through it. Pick a seat below.

For residents

Nobody chases anybody in a group chat.

The executive raises it Amount, due date, and which units it applies to.
Every unit gets a balance Pushed to the resident's phone and waiting on the portal.
The resident pays Card or bank transfer, from the same screen, in full or in part.
Receipt out, ledger updated Receipt emailed automatically; the collection rate moves the same minute.

For guards

The gate stops phoning the resident to ask.

The resident creates a pass Name, vehicle, and the window it stays valid for.
A code goes to the visitor Shown at the gate on a phone. No printing, no list to call ahead.
The guard scans it Valid, expired or flagged, answered at the barrier rather than afterwards.
In and out are logged Who was on the estate, and when, is a search rather than a memory.

For the executive

Money never moves before somebody approves it.

A resident reports it Photo, location and category, straight from their phone.
It lands in the queue Triaged, assigned to a vendor, or parked for later.
The repair is approved Cost quoted and signed off before any money moves.
Closed, with a trail Who approved what, and when, is on the audit trail and in the export.

Three things happen, in this order. None of them needs an IT department.

Your estate gets set up

Units, residents and the executive are loaded in, with your estate's own name, logo and colour on every screen.
Residents get a link

One link, unique to your estate. They sign in with a 6-digit code sent to their phone or email. No passwords, no app store.
The executive runs it

Raise levies, approve repairs, publish notices and export reports, with an audit trail behind every action.